Executive Assistant Position - The Dazet Group

*Must First Take DISC and send to Jennifer Dazet at Jennifer@DazetRealty.com

*Next, write a description in an E-mail to Jennifer with WHY you would fit, what your experience is, and what kind of compensation you expect. Include when you can start:

Job Standards

1. Primary Objectives – What are the major objectives or outcomes to be accomplished by the person in this job?
• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
• Oversee all contracts through closing
• Create and maintain an operations manual that documents all systems and standards
• Coordinate the purchase, installation, and maintenance of all office equipment
• Be the first point of contact in handling customer inquiries or complaints
• Keep the lead agent informed regarding any problems or issues that need to be handled
• Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
2. Regular Work Activities – What are the most frequent and essential work activities in this job?
• System development, implementation, and management
• Buyer Files(keeping in contact with the buyers on a weekly basis)
• Seller Files (keeping in contact with the sellers on a weekly basis)
• File management:  all files are neat in and order and are placed in the file cabinet
• Information management
• Oversight of contracts through closing (both on the Listing and Buyer sides)
• Customer/vendor relations
• Bookkeeping (A/R and A/P):  Budget must be done monthly and will be reviewed by the entire team at the first of each month
• Leading administrative team members (as appropriate to team structure)
3. Management Responsibilities – How many people and which roles will be directly managed by this person?
• Buyer’s Agents, Lead Agents, Listing Specialist, Lead Listing Specialist
4. Key Skills – What behavioral traits, attitudes, and skills are required?
• Strong written and verbal communication skills

·         Exceptional organizational and project management abilities

·         Bookkeeping skills

• Great ability to focus

·         Concerned about doing things the right way

·         Calm under pressure

·         Learning based

·         Service-based attitude

·         Proven ability to succeed

5. People Contacts and Interactions – What are the primary people contacts in this job (who, why, and how often)?
• Lead Agent – daily
• Agent Team– daily
• Administrative Team (as appropriate to team structure) – daily
• Buyers/Sellers/Vendors – as appropriate

6. Compensation – Pay is $560 per week and paid on a bi-weekly basis.  Pay will be issued on Monday if Monday is a holiday compensation will be paid on the work day prior to holiday

Job Requirements

Experience, Training, and Education – What prior work and life experience will help the person in this role succeed? (Education, industry-specific, sales, administrative, management, customer-service)

c  High school graduate

c  Bachelor’s degree preferred

c  Real estate license preferred

c  1 – 3 years of service and management experience

c  3 – 5 years of administrative experience

Behavioral Requirements

1.      Executive Assistant – JAR = 3494 “Consistent & Composed”

Most dominant traits are persistence, stability, and a commitment to quality.

Low V1    Takes a process-oriented approach to risks and unfamiliar situations; prefers cautious, deliberate decision-making; comfortable in a supporting leadership role

Mid V2     Mildly sociable; comfortable interacting with others and working with teams, yet also seeks solitude, reflection, and quiet analysis

High V3    Methodical and predictable; seen as patient and accommodating; demonstrates calm and maintains performance under pressure and duress

Mid V4     Mildly structured; appreciates the details within the context of the “big picture”; considers other perspectives and opinions before delivering decisions

2.      Preferred DISC = SC, SCD, or SCI

Lo-Mid D  Prefers parameters of authority to be set before making decisions; prefers to operate as part of a team; indirect leader

Lo-Mid I   Moderately outgoing and people oriented; uses facts and information to persuade others

Hi S         Cautious; caring, helpful, and dependable; prefers predictable situations and tasks; strives for harmonious relationships

High C     Analytical; competent practitioner with high standards of quality and detail orientation

Narrative

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

This position is ever changing and the Executive Assistant has to adapt quickly and understand that change is important where needed.  As the Executive Assistant they are take on the job of the Team Leader when the Team Leader is not present and to hold the same or better standards that the Team Leader exhibits